Pickerington Panthers Athletic Boosters Meeting Minutes
October 15, 2003

Panthers Officers, Committee Chairs and Sport Club Officers and Representatives Present:
Mark Aprile, Athletic Director
Dick Schultz, Co-Chair PABC
Jerry Moore, PABC Finance Director
Mark Uher, President
Gene Montgomery, Vice President
Hope Boren, Secretary
Vincent Krivda, Chairman, Membership
Mitch Wilson, Co-Chairman, Concessions Staffing
Ken and Gina Geist, Concessions Managers
Bob Cruse, Chairman, Holiday Classic Tournament
Acer Club - Marsha Stewart, President; Kim Carr, Treasurer and Coach Hoff
Cross Country - Jim Marn, President, Mitch Wilson, Vice President, Brenda Flask, Secretary,
Kathi Combs, Treasurer, Coaches Tim Starkey & Jim Langenderfer
Diamond Club - Greg Boone, President; Dawn Koehler, Treasurer
Goal Club - Dave Wolfe, President
Lady Panthers Rebounder Club – James Packer, President; Paul Smithberger, Vice President;
Jeanie Gabor, Secretary; and Beth Smith, Treasurer
Par Busters Club – No representatives
Pizzazz Club – Lynne Neike, President
Quarterback Club - Bob McFadyen, President & Phil Jablonka, Treasurer
Relay Club – Robin Nichols, President
Softball - Dick Schultz, President and Jackie Thomas, Treasurer
Spikers Club - Tammy Corriveau, President and Kim Hoskinson, Treasurer
Spirit Club – Cherise Berstein, President; Suzie Blackwell, Treasurer; Scott Meyerrose, Booster
Representative; and Coach Carla Fultz
Takedown Club – Joel Melin, President and Phil Biggs, Treasurer
Tip Off Club – Jayne Geers for Ed Geers; Phil Jablonka, Treasurer
Track & Field – Jim Linthicum, Vice President; Greg Vaughan, Treasurer
Volleyball Club (Boys) – Terry Payne, Treasurer

At 8:30 p.m. Mark Uher convened the meeting in the cafeteria at Pickerington High School Central. Minutes from September 24, 2003 meeting were move & seconded and the minutes were approved. Minutes are available on website: pickeringtonpanthers.com

TREASURER’S REPORT ( Patti Williams)
Balance in Checking: $61,235.19. Income: $73,659.97 (Membership 31,095.00; PABC split 31,114.00; Scoreboard10,500.00; Programs 915.00; Interest 35.97). Expenses: $12,424.78 (Membership 6,714.78; Scoreboard 4,895.00; Misc.785.00) 

Action Taken: Moved and seconded to approve Treasurer’s Report. Motion carried.

MEMBERSHIP COMMITTEE (Vince Krivda)
- $31,095. 92% of Goal. 359 Members (Acers-19; Cross Country- 33; Diamond – 46; Goal- 77; Lady Panthers-37; Par Busters- 13; Pizzazz- 5; Quarterback- 104; Relay-12; Softball-27; Spikers- 28; Spirit- 47; Takedown- 29; Tip Off- 65; Track & Field- 62; Volleyball Boys-23)

PROGRAMS COMMITTEE (Hope Boren and Tammy Corriveau)
- Work is complete except for Winter Sports team pages
- Will net about $4,000 in advertising sales (after printer is paid)
- North will pay $600 more than Central due to 300 more programs ordered

CONCESSIONS COMMITTEE (Gina Geist)
- $14,228 balance in account presently. Beginning balance $6000.

HOLIDAY CLASSIC COMMITTEE (Bob Cruse)
(report delayed to the end of the meeting with a handout)
- Proceeds from the Holiday Classic tournament will go to the boosters.
- Each support club is asked to provide list of who can volunteer to do what during this tournament; sheet handed out for each sports club to get volunteer commitments
- Wilson asked to help coordinate, only as it relates to concessions staffing

OLD BUSINESS
- TABLED UNTIL NEXT MEETING - Parking Policy
- APPROVED - Proposal from Lady Panther Rebounders to Sell Sponsor Slots on the Scorers Table in the Gym (Action Taken on 10.1.03 by PABC Executive Board - Approved 8-0 to permit the sale of advertising ads on scorers tables for North giving 28 of the 32 spots available to the Basketball Clubs and 80% of sales to go to Basketball Clubs (girls & boys) 20% to go Panthers and to coordinate with Fundraising directors the solicitation of area businesses.

NEW BUSINESS
- SPORTS RAFFLE: Motion to moved by Boone & seconded by Corriveau to conduct a joint sports raffle.
- Discussion: Nichols and Wilson feel we need to discuss fund raising policy first.
Action Taken: Motion withdrawn.
- FUNDRAISING: Motion moved by Nichols and seconded by Langenderfer to establish a Joint Fundraising Committee with the Tigers Athletic Booster to submit a Sport Club Fundraising Plan to Panthers Athletic Boosters by May 1, 2004 listing joint major fundraising events, financial goals for each event, an estimate for each sport club of revenue generated from the event and assistance marketing the event and to provide any revisions to the PABC Fundraising Policy presented on 10.15.03, if needed. Both the Sport Club Fundraising Plan and PABC Fundraising Policy will be voted upon at the Annual Panthers Boosters Meeting on May 26, 2004.

Discussion:
Nichols asks why cross country is prohibited to sell invitational t-shirts at cross country invitational in the fundraising policy presented at the PABC meeting. Moore answers the PABC Executive Board can grant exceptions to sport clubs. Uher reports the PABC fundraising policy is a direction to get all started; will need some revision and the fundraising committee is a good idea to develop a long list of excellent fundraising events. Melin wants to know why we’re voting on this as a policy if it needs revisions and it doesn’t go into effect until July, 2004. Meyerose says he doesn’t feel comfortable voting, it seems like we’re voting on this policy. Uher indicates we are voting on establishing a fundraising committee, not accepting this policy. Krivda desires to make sure we do not vote on this policy, wait until we get clarification and take our time to make sure it’s done right. Moore states that a PABC transition plan has already been approved, which is the body of this fundraising policy. Melin feels it’s essential that Tigers and Panthers work together; however policy needs a lot of work. Boone says it’s premature to present this policy when the committee hasn’t even been formed; policy as it now stands is unacceptable.
Action Taken: Alternative motion developed.

- FUNDRAISING: Alternative motion moved by Nichols and seconded by Langenderfer to establish a Joint Fundraising Committee with the Tigers Athletic Booster to submit a Sport Club Fundraising Plan to Panthers Athletic Boosters by May 1, 2004 listing joint major fundraising events, financial goals for each event, an estimate for each sport club of revenue generated from the event and assistance marketing the event and to develop a PABC Fundraising Policy. Both the Sport Club Fundraising Plan and PABC Fundraising Policy will be voted upon at the Annual Panthers Boosters Meeting on May 26, 2004.
Action Taken: Motion approved by an overwhelming voice vote with one no vote.

FUNDRASING COMMITTEE:
Action Taken: Panthers Athletic Boosters Fundraising Committee Appointed
Dennis Schone, Co-Chairman (Fundraising Director)
Vince Krivda, Co- Vice Chair (Membership Chairman)
Bob McFadyen, (President Quarterback Club)
Joel Melin (President Takedown Club)
Carla Fultz (Cheerleading Coach)
Jim Langenderfer (Cross Country & Track Coach)

- SPORTS RAFFLE. Motion moved by Boone, seconded by Corriveau to conduct a Joint Sports Raffle with the Tigers Athletic Boosters beginning in November, 2003 with a drawing in the first part of 2004 to primarily benefit the various Sport Clubs provided that there will be a legal disclaimer on all raffle tickets to address a shortfall of raffle revenue to cover fixed and variable raffle expenses and provided that there is no encumbrances of Panthers Athletic Boosters funds used to cover any of the fixed and variable expenses associated with the raffle. No Panthers Athletic Boosters funds shall be used to cover any of the fixed and variable expenses.
Discussion: If we don’t raise enough money to cover fixed expenses, then the prizes will be like a 50/50 drawing. Melin wants to make sure the athletic department has enough money this year to cover additional transportation expenses and suggests a 50/50 proceeds split rather than a 90/10 in the proposal offered. Aprile will to update the boosters on his budget needs. Uher indicated that Aprile agreed with the percentages. Williams echoes Melin’s concerns and questions how much money is needed this year for Athletic Department. A concern was raised on how to get athletes involved who are out of season and how to ask these athletes who have already gone out and sold things to sell more. Melin suggests $10,000 prize instead of car; plus dividing profit so athletic boosters gets a larger amount to assist with Athletic Dept. budget. Uher indicates a straw poll will be taken if the motion passes on $10,000 vs. car for grand prize as direction to the Fundraising Directors. Fultz is concerned about the way it was run last year; some kids worked hard to sell tickets and just couldn’t sell; clubs were harassed for not pulling their share. Uher guarantees sport clubs will not be harassed as they were last fall. Packer reminded everyone that we are trying to decrease the amount of contributions that businesses are asked for over and over.
Action Taken: Motion approved by a vote of 21 yes votes; 5 no votes and 10 abstentions.

- TOP PRIZE FOR RAFFLE: Action Taken: Straw Poll shows 14 members would rather have $10,000 cash prize, 11 would rather have car for the sports raffle.

Next meeting Wednesday, November 19, at Pickerington High School North lecture hall.