PICKERINGTON PANTHERS ATHLETIC BOOSTERS

MEETING MINUTES

August 20, 2006

 

Panthers Officers, Committee Chairs and Sport Club Officers and Representatives Present:

Mark Aprile (Athletic Director)

Don Gordon (president)

Lana Brindle (treasurer)

Hope Boren (secretary)

Mary Beth Johann (concessions)

Dan Monge (boys soccer)

Ron Teeters (boys volleyball)

John Miller, Garey Borgan (baseball)

Joel Potts (girls basketball)

Becki Sawyer (boys tennis)

Susan Platania (girls tennis)

Alicia Reed (football)

Karen McGraw (girl’s volleyball)

Rima Niemi, Kathi Combs (cross country)

Casey Milligan (Par Busters)

John Przybyl (swimming)

Tim Sheppard (spirit club)

Paula Kaiser (girls soccer)

Kay Dunson (programs)

 

At 7:30pm  Don Gordon convened the meeting at Pickerington High School North. Everyone present introduced themselves. Minutes from June 17, 2006 meeting were sent out via email and were unanimously approved. Minutes are available on website: PickeringtonPanthers.com.

 

Treasurer’s Report- Lana Brindle

$60,286 is balance in checkbook. $45,000 was paid to Athletics for 2005-06 year. $31,000 was deposited from concessions. Membership has brought in about $22,000. Year end statements are missing from swimming and track. Budgets for next year are missing from golf, girls tennis, cross country, track, swimming, boys and girls basketball. Report was distributed to all in attendance and was unanimously approved.

 

Athletic Director’s Report -Mark Aprile

Casey Milligan- boys golf coach

Boys team has had five matches already. Finished second in Dayton tournament, won their own invitational,  Presently they’re 58-9, working on winning the OCC. Casey thanked the booster club for their support over the years. Repeatedly thanked everyone for all their work.

Mark Aprile

Mark reports tennis and girls golf has also already started playing. Soccer starts Tuesday, football starts Friday night at home, volleyball starts Saturday morning with a home meet, and crosscountry also start Saturday with a home invitational.

Mark encouraged everyone present to get as many parents involved as possible. People do not realize what they’re missing until they get involved, and it is a chance to help their own son or daughter, as well as others. The more people who are involved, the easier it is for everyone.  We are in decent financial shape, and the school board is now paying half of our transportation costs, which is a huge help. Mark’s budget is based on what the coaches request, and then asks the Athletic Boosters how much money they can contribute, and then he is able to meet each sport’s needs.

 

Concessions- Mary Beth

Workers need to report 45 minutes before the start of the contest. There is a book inside the concession with directions. Money and everything else will be there, ready to go. August 29th  and September 14th is a home soccer game for boys and girls- they are sharing duty and income on those two days. There are also days when football (jr. high)  is home on the same days as soccer. Mary Beth will arrange coverage for these conflicts.

Three new popcorn machines have been requested for the jr. high concessions, indoor concession and outdoor concessions; the other ones have all been damaged. A rack is also needed in the concessions for storage of food (candy, etc.) Estimated cost is $4,000 for all four pieces of equipment. Motion made to spend the money for this equipment, seconded, and approved unanimously. Everyone was encouraged to pay attention to the popcorn machine and turn it off when it is done popping. Marybeth will look into the cost of machines with automatic shutoffs or alarms to act as reminders.

 

Old Business

Approval of revised Financial Policy

We are in the process of applying for our own 501c3 status, as a separate organization from PHSC. A question was raised as to why we are separating. It was explained that there are limitations, such as Texas Hold ‘Em tournaments, holding each other accountable, etc.

Reviewed Revised Financial Policy, motion to approve was made and seconded, and approved unanimously.

Parking for football games

Each club is asked to share in the responsibility of collecting for parking at football games. This is a good income for the athletic department. A schedule was passed out to each club indicating what game they are assigned to and how many people they need to provide. Helpers are requested to be there by 5:15, and collect until the end of the first quarter. They are then entitled to attend the game our compliments.

Membership- Don Gordon

We have collected over $22,000 in booster membership, and are still campaigning- goal is for 100% participation of each sport club.

Fundraising

Fundraisers should all be listed on the sports club’s budgets, and if a new fundraiser comes up, a new budget should be submitted.    

New Business

Bleacher Creatures T-shirts

They are available for $10 or $12 for XXL and XXXL. This just covers the costs of the t-shirts- it is not a fundraiser, but a way to raise spirit for all clubs. Student Council and NHS kids will sell them during lunch hours, and also before home football games.

 

Meeting adjourned at 8:20pm. Next meeting Sunday September 17th  at  7:30 pm.