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Pickerington Panther Athletic Boosters Meeting Minutes
April 24, 2004
Panthers Officers, Committee Chairs and Sport Club Officers and Representatives
Present:
Mark Aprile, Athletic Director
Mark Uher, President
Lisa DeCarlo, Nominated Vice President
Hope Boren, Secretary & Co-Chair Programs Committee
Dennis Schone, Fundraising Director
Vince Krivda, Chairman, Membership
Mitch Wilson, Co-Chair, Concessions Committee – Staffing
Gina Geist, Concessions Manager and Ken Geist
Acer Club - Marcia Stewart, President
Cross Country - Jim Marn, President
Diamond Club - Kim Boone representing Dave Boone, President
Goal Club - Dave Wolfe, President
Lady Panthers Rebounder Club –Paul Smithberger, VP & Beth Smith,
Treasurer
Par Busters Club – No Representative
Pizzazz Club – Lynne Neike, President
Quarterback Club – Excused Bob McFadyen, President due to mother’s
death
Relay Club – Robin Nichols, President
Softball - Dick Schultz, President
Spikers Club – Tammy Corriveau, President
Spirit Club –Scott Meyerrose, Booster Representative and Coach Fultz
Takedown Club –Joel Melin, President
Tip Off Club –Ed Geers, Booster Representative
Track & Field – Jim Storms, President
Volleyball Club (Boys) – No Representative
At 7:30 pm Mark Uher convened the meeting in Room 413 at Pickerington
High School North.
Minutes from March 24, 2004 were moved for approval by Joel Melin , seconded
by Jim Storms. Minutes were approved. Minutes are on website: PickeringtonPanthers.com.
ATHLETIC DIRECTOR’S REPORT
• Mark reports baseball fields and scoreboard plug ins (in ground)
are holding water; an outside source is being consulted.
• We are way ahead of the game for a new school (as far as participation
and success of teams). Westerville is looking at a $400-$500 pay to play,
which will really limit their number of participants.
• We need to think about becoming more self-sufficient; funding
from the district is going to be decreasing.
Committee Reports
FUNDRAISING (Dennis Schone)
• Drawing for raffle will be Monday, May 3rd. Canal Winchester’s
raffle was a big failure!
• All money needs to be turned in by Friday, April 30th. to athletic
office. If you are turning it in late (Saturday) go directly to Jerry
Moore’s. We need to sell 1400 tickets total to break even (between
both schools).
• We need to think about next year- are we going to modify the executive
board’s draft fundraising policies or are we going to write new
guidelines? We need to decide to think about future fundraisers.
• Discussion about fundraising committee and what is function of
committee, how much is joint (with Central), and do fundraising policies/activities
have to be the same?
• Draft fundraising policy, as written, should be reviewed by each
sport club and they need to give input as to what seems workable, and
what other ideas they might have.
MEMBERSHIP (Vince Krivda)
• $32,795 revenue this year, just over 400 members
• Data is saved and can be sorted various ways (by sport, membership
level, etc.)
• Draft on ideas for different levels for next year is in packet
handed out (need to be discussed with Mark Aprile, Pete Lair and Central’s
membership committee)
CONCESSIONS COMMITTEE (Gina Geist and Mitch Wilson)
• Concessions has slowed down in Spring due to lack of some home
events (field conditions);
• Gina projects about $28,000 total income for year, which is $3,000
over estimated income!!
• Mitch will be meeting with people this evening; sending out questionnaires
for feedback to improve for next year
• Opening for new window at football concessions is in, window should
be in soon.
• E-mail ideas to Mark Uher.
NOMINATIONS COMMITTEE (Hope Boren)
• Lisa DeCarlo has accepted to be nominated for vice president
• Lana Brindle has accepted nomination for treasurer
• Mark Aprile is working on President
NEW BUSINESS
1. Kim Householder has asked for $1500 donation from Athletic Boosters
to support Scholarship Program. Motion to make donation made by Paul Smithberger,
seconded by Ed Geers; motion approved unaminously. Athletic Boosters asked
to provide volunteer to sit on scholarship committee- at this time no
one volunteered.
2. Park of Champions fundraising idea- handout provided; brick park with
paver walkway, possible brick wall, with a victory bell to be the central
point; plaques and benches also can be used; paver path and bell hopefully
to be in by fall, then bricks can be sold to be engraved and placed in
walkway, as well as benches, etc. Motion to approve concept made by Dave
Wolfe to approve concept; seconded by Tammy Corriveau. Motion approved
unanimously.
Next meeting May 26th at Pickerington High School North Room 413.
PICKERINGTON PANTHERS ATHLETIC BOOSTERS
MEETING RECAP OF NOMINATIONS COMMITTEE
Panthers Committee Chairs Members Participating:
Hope Boren, Chair
Mark Aprile, Athletic Director
Mark Uher, President
Patti Williams, Treasurer
The committee nominates the following for election on May 26, 2004 by
the Panthers Board of Directors to serve one-year terms in 2004-2005 beginning
on July 1, 2004:
For President: Paul Smithberger
For Vice President: Lisa DeCarlo (it should be noted that Lisa expressed
no interest in serving as President in 2005-2006, but would be willing
to be re-elected as vice president overseeing the concessions again in
2005-2006)
For Treasurer: Lana Brindle
For Secretary: Hope Boren (re-election)
For Fundraising Director: Dennis Schone (currently in his first year of
a two-year term)
For Co-Chair, Panthers, PABC Executive Board: Mark Uher (as per the constitution)
Vince Krivda has agreed to serve as the Membership Chairman again for
2004-2005 in conjunction with Panthers Co-Chair, Mark Uher. Krivida has
done a tremendous job in with membership in 2003-2004 breaking all Pickerington
records for membership.
In conjunction with some of the newly-nominated officers, several on
the committee recommend that the Boosters change their monthly meeting
to the THIRD SUNDAY OF EVERY MONTH at 7:30 p.m
PICKERINGTON PANTHERS ATHLETIC BOOSTERS MEETING RECAP OF CONCESSIONS
COMMITTEE
April 28, 2004
Committee Chair and Members Present:
Mark Uher, Chair
Lisa DeCarlo, Nominated Vice President
Mitch Wilson, Co-Chair, Concessions Committee – Staffing
Gina Geist, Concessions Manager and Ken Geist
Coach Langenderfer
Reviewed sales and expenses handout from Gina Geist as of 4.28.04. Expenditures
in 2003-2004 were: Sams Club $10,600, Coke $6000, GFS $2300; Donatos $5400,
Filichia $2500, Misc. Equipment $700, Wheatons $200, and Schwebels $200
for a total of $29,500. Expenditures in 2003-2004 represented approximately
50% of total sales We should clear approx. $28,000 (net income) on concessions.
For 2004-2005, budget of $34,000 (net income) was established due to
higher attendance at games and higher profits from fountain pop rather
than sales of cans/bottles. It is recommended that the boosters should
split the net income with sport clubs, keeping $20,800 and giving $13,200
to sport clubs. The $13,200 is allocated in the following manner: $400
to each of the 16 sport clubs ($6800 total) and 10% of concession sales
for events worked (approx. $6800). No sport club will receive more than
$2000 in a given year from the concession budget.
For 2004-2005, each sport staff their own concessions, just like 2003-3004.
For tournaments and playoffs, the vice president will assign sport club
based on interest in manning the very profitable events.
For 2004-2005, at the end of each season, each sport club that has fulfilled
their concession assignments will receive $400 and 10% of all concession
sales for events worked. Each sport club must count the concession money
and record on the Concession Cash Sheets at the end of each event. No
sport club will receive more than $2000 in a given year from the concession
budget.
For 2004-2005, the vice president will be responsible for assigning staffing
of concessions and Mitch Wilson will work closely with Lisa DeCarlo to
ensure a smooth transition. In addition, the vice president will conduct
training for sport clubs on concession operations, procedures and the
Concession Cash Sheets.
For 2004-2005, Gina Geist has agreed to continue to be the concession
manager, but will need assistance in the winter and spring. Trish Garrison
and Lynne Neike will assist.
For 2004-2005, the concessions committee recommended that the Booster’s
treasurer will buy gift certificates for the concessions manager (s) equal
to concession manager’s district participation fees (revised following
the meeting with a conversation with the board liaison) as a token of
appreciation of the numerous hours and responsibility put forth by the
concession manager. In addition, the concession manager should receive
a complimentary booster membership at the highest level offered. For 2003-2004,
the committee authorized Gina to expend up to $200 to help reward the
high school and junior high custodians who really helped with the concessions
this year.
PICKERINGTON PANTHERS ATHLETIC BOOSTERS MEETING RECAP OF MEMBERSHIP
COMMITTEE
May 5, 2004
Committee Chairs and Members Present:
Mark Aprile, Athletic Director, North
Mark Uher, President, Panthers Athletic Boosters
Vince Krivda, Chairman, Membership, Panthers
Pete Laihr, Athletic Director, Central
Bill Hindershied, President, Tigers Athletic Boosters (unable to attend)
Kay Dunson, Membership, Central
Committee developed a joint membership plan for approval by both operating
boards. In the draft membership proposal offered in March, the committee
eliminated the door-to-door membership drive and the concession incentives
and developed a $35 athletic pass for students to encourage student.
Proposed 2004-2005 Panther Booster Membership Club Levels
New!!! $35 PANTHER CLUB for Students Only
2004-05 School Year Benefits:
• To promote large and spirited home crowds of Panther students
-- 1 complimentary student pass for every home athletic event for one
year (pass is not transferrable to adults or other students)
• 1 complimentary sport program per sport season
• 1 Logo Decal
$250 CHAMPIONSHIP CLUB
2004-05 School Year Benefits:
• 2 complimentary athletic passes for every home athletic event
for one year (passes are good for two individuals and are not transferrable)
• 2 reserved seats at all North home football games
• 2 reserved parking passes and free parking at all North home football
games
• 2 tickets to the nation’s best girls’ basketball tournament
hosted at Pickerington High School North
• 2 complimentary sport programs per sport season
• 2 Logo Decal
• 6 tickets for any home Pickerington athletic event (except tournaments
& playoffs good at PHSN, PHSC, Lakeview or Ridgeview)
• No lines for THE BEST TICKETS reservations for playoffs &
tournament games
• $35 Gift certificate for free apparel at PT Spirit
$150 WINNERS CLUB
2004-2005 School Year Benefits:
• 2 complimentary athletic passes for every home athletic event
for one year
(passes are good for two individuals and are not transferrable)
• 2 reserved seats at all North home football games
• 2 complimentary sport programs per sport season
• Logo Decal
• 4 tickets for any home Pickerington athletic event (except tournaments
& playoffs good at PHSN, PHSC, Lakeview or Ridgeview)
• No lines for THE BEST TICKETS reservations for playoffs &
tournament games
• $25 Gift certificate for free apparel at PT Spirit
$75 CONFERENCE CLUB
2004-2005 School Year Benefits:
• 10 tickets for 10 home athletic events at either North or Lakeview
• 1 Complimentary sports program per sport season
• Logo Decal
$25 BOOSTER CLUB
2004-2005 School Year Benefits:
• 1 Complimentary sports program per sport season
• Logo Decal
$300 Businesses Supporting Pickerington Athletes
2004-2005 School Year Benefits
• Plaque acknowledging the support of both Tigers and Panthers Athletic
Boosters
• Special acknowledgement in all season’s sport programs
• Special recognition and acknowledgement during the annual meetings
of both Tigers and Panthers Athletic Boosters
Proposed 2004-2005 Membership Activity
June – Mailings & Publicity
• E-Mail and Mail a flyer to Existing Members
• Chamber of Commerce Advertisement for Business Donors
• Letters to the Editor by Presidents
• Secure Township Trustees (Mark Uher) and City Councils’
(Bill Hindershied) Resolution Proclaiming July Athletic Boosters Month
in Area
July - Membership Drive
• Tables at Krogers on Saturday morning selling memberships and
tables at Violet Festival
August – Benefits and Meetings
• Mailing of passes, tickets and coupons close to August 1, 2004
to members
• Meetings with parents of fall sport clubs
Athletic Department Support
• Special Tickets for Good for Home Pickerington Events Printed
By July 31, 2004 (tickets must be good at PHSN, PHSC, Lakeview and Ridgeview)
• Tiger or Panther Tickets for Home Events Printed By July 31, 2004
• Season Athletic Passes Available By July 31, 2004
• Student Athletic Passes Available by July 31, 2004
• Reserve seats available by July 31, 2004 for choosing by Club
members.
For 2004-2005, budgeting for Panthers, Mark Uher in consultation with
Vince Krivda recommends $40,500 revenue with $4,600 in expenses for net
income of $35,900. Projected levels for 2004-2005 are: 300 at $35 students
(2003-2004 was 272); 30 at $75 (2003-2004 was 27); 60 at $150 (2003-2004
was 52); 60 at 250 (2003-2004 was 54) and 25 businesses at $300 with Panthers
receiving $150. To be on the conservative side, the budget was recommended
at $37,520 instead of $40,500.
PICKERINGTON PANTHERS ATHLETIC BOOSTERS MEETING RECAP OF FUNDRAISING
COMMITTEE
April 28, 2004
Committee Chairs and Members Present:
Dennis Schone, Fundraising Director
Carla Fultz, Cheerleading Coach
Joel Melin, President, Takedown Club
Committee reviewed the fundraising policy that was distributed on October
15, 2003 and recommended the following changes:
1. Section IV- D. It was recommended to leave out the last part of the
sentence(-if the PABC does not schedule concessions for this event). The
10.15.03 policy read:
D. Sport Clubs may operate concessions and retain funds for non-school,
non-scheduled events if the PABC does not schedule concessions for this
event.
2. Section V-A. It was recommended that this be taken completely out.
The 10.15.03 policy read:
A. No sport club will sell any products or services other than those
approved as major fundraising events.
3. Section V-C. It was recommended that it be changed to - With the approval
of the athletic department sports clubs may receive revenue from the rental
or use of school
equipment, facilities and or fields. The 10.15.03 policy read:
C. Sport Clubs cannot receive any revenue from the rental or use of school
equipment, facilities and/or fields (all such requests should be forwarded
to the Athletic Directors).
It was agreed that everything else was O.K.
Attached is the fundraising policy with the recommended changes (and
editing changes such as changing Section V-B to Section V-A as revised).
Pickerington Panthers Athletic Boosters
Fundraising Policy
I. Purpose
A. Recognizing that we are by nature a fundraising organization, the Pickerington
Athletic Booster Club has adopted this policy to provide guidelines to
member organizations for all fundraising activities. The goals of this
policy are:
1. To minimize the number of fundraising activities presented to the community
and optimize the net revenues generated.
2. To coordinate solicitation of sponsorship and support from the business
community.
3. To coordinate all fundraising activities to eliminate redundancy and
intra-organization competition.
4. To provide a consistent source of operating revenues to all member
organizations.
II. Management of Fundraising Activities
A. The Fundraising Directors will assist, coordinate, and direct fundraising
activities and efforts among Sports Clubs and Booster Operating Organizations.
B. A Fundraising Committee will be formed to coordinate member organization
fundraising activities and develop, implement, and operate major fundraising
events.
C. The Fundraising Committee will consist of:
1. Two Co-Chairs – the Fundraising Directors of the Tigers and Panthers
Athletic Boosters.
2. Three members appointed by each of the Board of Directors of the Tigers
and Panthers (total of six)
a. One member to represent the sport clubs (football, basketball, and
track/field)
b. Two members representing all other sport clubs.
c. To ensure an effective cross section of all sport clubs, no sport shall
be represented by both schools. This will require coordination of appointments
by the respective Board of Directors.
D. The Fundraising Committee will submit a plan of major fundraising events
to the PABC Executive Committee by April 1 of each year, for the next
fiscal year. This plan will:
1. List joint major fundraising events for the Tigers and Panthers Athletic
Boosters.
2. Establish financial goals for each event.
3. Provide an estimate for each sport club of revenue to be generated
by the sport club provided the financial goals are met.
4. Recommend ideas on marketing the event.
E. The fundraising plan will be presented for approval at the May Annual
Meeting of each Operating Organization. The plan must receive a majority
vote of the members present by both the Tigers and Panthers Athletic Boosters
Clubs.
F. Major fundraising events may consist of the following:
1. Athletic Booster Club Membership Drive. Directed by the Membership
Committee.
2. Concession Operations of TAB and PAB. Directed by the Operating Board
Vice President.
3. Sports Program advertisements and sales. Directed by the Program Committee.
4. Presence at community events to promote PABC to the community, in conjunction
with Community Relations Committee.
5. Major fundraising events authorized by the PABC Executive Board and
approved by the Tiger Athletic Board and Panther Athletic Board. Directed
by the Fundraising Committee.
6. Advertising campaign/marketing plan (signs and banners)
III. Sport Club Fundraising Reporting
A. Each Sport Club must submit a Budget Plan to the Treasurer of either
the Tigers or Panthers Athletic Boosters by July 15th each year. This
plan should include:
1. Anticipated fundraising events with dates and projected revenue
2. Participation in approved major fundraising events with projected revenue
3. Planned use of student athletes in support of fundraising
4. Planned expenditures by expense category with specific details of any
planned items of value which will be given to student athletes.
(The Treasurer of each Operating Organization will forward all Sport Club
Budget Plans to the Fundraising Director for review and presentation to
the Operating Board’s Executive Committee. The Executive Committee
should approve all Sport Club Budget plans July 31st of each year.)
Additional fundraising events (not included in the budget plan) will
require approval by the Fundraising Director(s) and the Booster Operating
Board’s Executive Committee.
B. Each Sport Club must submit an annual financial report, which will
include the results of that fiscal years fundraising activities and expenditure
of funds.
IV. Approved Sport Club Fundraising Activities
A. Sport Clubs may host sport clinics or tournaments for fundraising purposes.
No such event can be part of the sports regular season or official post-season
schedule. The designated sport need not be in season.
B. Sport Clubs may conduct golf outings or similar activities (i.e.; bowl-a-thon,
walk-a-thon, hit-a-thon).
C. Sport Clubs may contract with local area venues (i.e.; The Ohio State
University, Columbus Blue-Jackets, Columbus Crew, Columbus Clippers) to
sell concessions, clean facilities, or provide needed manpower to raise
funds.
E. Sport Clubs may operate concessions and retain funds for non-school,
non-scheduled events.
E. Sport Clubs may sell spirit apparel to that sport club’s members
and family members only. Souvenir apparel may be sold at camps and/or
off-season tournaments as defined in “A “above.
V. Restricted Sport Club Fundraising Activities
A. Sport Clubs will not sell any spirit or logo apparel to the general
public.
B. With the approval of the Athletic Department, Sport Clubs may receive
revenue from the rental or use of school equipment, facilities and/or
fields (all such requests should be forwarded to the Athletic Directors).
C. Sport clubs cannot solicit funds from Pickerington area businesses
with these exceptions:
1. Sport Clubs may receive donations from an area business coordinated
by a parent within the Sport Club who is affiliated with the business.
2. Sport Clubs may solicit sponsorship and advertising funds from area
businesses with prior approval of the Fundraising Director.
VI. Corporate Donors List
A. As set forth in the PABC Constitution, the Co-Chairman shall be responsible
to establish a list of corporate donors exempt from solicitation by the
Operating Organizations and Sport Clubs and will work with the Operating
Organizations’ Fundraising Directors to solicit donations from those
corporations to benefit both schools.
B. The Fundraising Directors, in coordination with the Athletic Directors,
shall secure donations from corporate donors as established by the PABC
Executive Committee.
C. Corporate Donors exempt from solicitation are:
1. Beany’s Auto Service Center
2. Buckeye Sports & Orthopedic Specialists
3. Coca-Cola
4. Damon’s
5. Donato's Pizza
6. Fairfield Federal
7. Health First Chiropractic
8. Heitmeyer Homes
9. Kent Smith Photography
10. Kroger
11. The England Insurance Agency
12. Thrifty Car Rental
D. This list will be reviewed annually for additions and deletions.
Date Milestone Responsibility
May Major Fundraising Plan approved at Annual Meeting of each Operating
Organization Operating Board Presidents
July 15 - Sport Club Annual Financial Reports due for preceding fiscal
year Sport Club Treasurers
July 15 - Sport Club Annual Budget Plan due for new fiscal year Sport
Club Presidents
July 31 - Operating Board Executive Committee to approve all Sport Club
Budget Plans for new fiscal year Operating Board Executive Committee
July 31 - Operating Board’s Annual Financial Reports due for preceding
year Operating Board Treasurers
July 31 - Operating Board’s Annual Budget Plan due for new fiscal
year Operating Board Presidents
August 31 - Consolidated Annual Financial Report due for preceding fiscal
year Finance Director
November 15 - IRS Reporting due for preceding fiscal year Finance Director
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