Pickerington Panther Athletic Boosters Meeting Minutes
March 24, 2004

Panthers Officers, Committee Chairs and Sport Club Officers and Representatives Present:
Mark Aprile, Athletic Director
Mark Uher, President
Gene Montgomery, Vice President
Hope Boren, Secretary & Co-Chair Programs Committee
Patti Williams, Treasurer
Dennis Schone, Fundraising Director
Bob Daniel, Co-Chair, Concessions Committee- Equipment
Mitch Wilson, Co-Chair, Concessions Committee – Staffing
Gina Geist, Concessions Manager
Acer Club - Marcia Stewart, President
Cross Country - Jim Marn, President and Brenda Flask, Secretary
Diamond Club - Greg Boone, President
Goal Club - Dave Wolfe, President
Lady Panthers Rebounder Club –Banquet conflict for all club members
Par Busters Club – No Representative
Pizzazz Club – Lynne Neike, President
Quarterback Club - Bob McFadyen, President
Relay Club – Robin Nichols, President and Chuck Taylor
Softball - Dick Schultz, President and Coach Feesler
Spikers Club – Tammy Corriveau, President
Spirit Club –Scott Meyerrose, Booster Representative
Takedown Club –Joel Melin, President
Tip Off Club –Ed Geers, Booster Representative
Track & Field – Jim Storms, President and Coaches Hammond & Langenderfer
Volleyball Club (Boys) – Mike Mahoney, President and Terry Payne, Treasurer

At 7:30 pm Mark Uher convened the meeting in Room 413 at Pickerington High School North.  Minutes from Feb. 24, 2004 were moved for approval by Greg Boone, seconded by Tammy Corriveau. Minutes were approved. Minutes are on website: www.PickeringtonPanthers.com.

COACHES REPORTS
Softball (Molly Feesler) – 34 athletes at PHSN, 2 seniors and 3 returning letterman. Good involvement and young team. Will participate in 3 major tournaments. Playing fields need brick dust.
Boys Track (Rob Hammond)- 60 athletes out for team, 3coaches; sharing track with Central on Tuesdays for their home meets; they are running two dual meets; North is NOT running against Central; reports track facilities are the best he’s seen in the state; emphasizing team unity
Boys Tennis (Coach Gerken)- some returning experience and some younger, inexperienced players; have had one match against Academy; varsity team is going to Hilton Head to attend a camp and play matches
Girls Track (Coach Langendorfer)- 60 girls on the team; looking forward to seeing how they perform this weekend against some of the top teams in the state; Bailey Flask and Jamie Nichols both are returning and show great promise; the track itself is great! Will experiment with how it is best to set up the cones, etc.

TREASURER’S REPORT (Patti)
Balance: $80,552.11; Patti summarized month’s activities, which is on written report.
Greg Boone moved to approve treasurer’s report. Report was seconded and approved.

ATHLETIC DIRECTOR’S REPORT
Mark reported the number of students we have participating is outstanding!
Boys track: 63 HS 45 Jr. High
Girls track: 65 HS 62 Jr. High
Baseball: 42 HS 30 Jr. High
Softball: 34 HS 32 Jr. High
Shot and disc area was ground down to finish it properly. Pole vault and other areas will need to be corrected after season. Baseball and softball fields are in poor shape; dirt cannot be spread because it’s so wet. There are many things that need to be fixed- Mark walked complex with superintendent, field maintenance personnel, and building construction manager. Contractor has agreed to do some work over the next month. Fields are NOT playable right now.

Committee Reports

MEMBERSHIP (Mark Uher)
· List of members by sports club was distributed.
· Will meet to decide on levels and benefits for next year (coordinating with Central).

CONCESSIONS COMMITTEE
Gina Geist reported $9435 is being turned in to treasurer from winter concessions. First professional women’s football game is next weekend. Every thing is ready to go.
Bob reported window is going to be cut for football concession stand to face field; also working on price of roll-up door for window. Total cost of project will be about $5,000, which is still within budget of original approval.
Coke trailer is here for baseball fields; still needs to be taken to fields; it is too wet to do that right now.
Mitch reported spring sports concession schedules are available tonight.

OLD BUSINESS
1. Comets game concessions is covered.
2. Sports budget updates- submitted budgets and fundraisers from each club were handed out in package of minutes;
3. Mark asked that changes, especially fundraiser additions be addressed; motion made that all sports club fundraisers include raffle, boys volleyball host St. Charles match, boys track runathon, wrestling host April meet, football/ girls volleyball and softball will join in a Comet’s fundraiser; girls basketball host AAU basketball as a fundraiser. Motion made and seconded to approve listed fundraisers. Motion approved.
4. All sports clubs are to turn copy of minutes into Booster’s secretary.
5. Greg Boone discussed baseball situation: team has won 2 scrimmages; as of right now there will be no home varsity games due to field conditions; JV and freshman will play at PYAA (along with jr. high).

NEW BUSINESS
Planning beginning for 2004-05; annual meeting May 26th
Committees and chairs have been designated: see enclosed planning pamphlet
Nominations committee- Hope Boren chair (mblue40@aol.com)
Concessions committee- Gene Montgomery chair (gmontgomery53@earthlink.net)
Fundraising committee – Dennis Schone (bonedr@copper.net)
Programs committee- Hope Boren chair (mblue40@aol.com)
Membership committee- Mark Uher chair (muher@aol.com)
Budget committee- Patti Williams chair (patwill3@aol.com)

Membership drive in June proposed; neighborhood canvassing, Kroger’s table, etc. with sports clubs receiving revenue from new members they sign up.
Web site should have updated cancellations, etc. for spring sports events
Raffle tickets: spring sports received enough tickets for each athlete to sell 10, fall and winter sports clubs received tickets for 2/3 of their athletes. (Reasoning is Spring sports athletes will receive tickets through their club, those not participating in spring sport will then get tickets through fall or winter sport club). No athlete is expected to sell more than 10, no matter how many sports they participate in. Drawing is May 3rd. Athletes will have their tickets divided among the sports they play.
Opinions were voiced about how this late start has really hurt sales: 3,000+ spectators at cheerleading competition- tickets not available for sale; Central has had their tickets for a week; next year’s fundraiser needs to be better organized.

Next meeting April 28, 2004 at Pickerington High School North Room 413.

Planning for 2004-2005
M arch 24, 2004

Nominations Committee – Chair Hope Boren (mblue40@aol.com), Gene Montgomery, Patti Williams and Mark Aprile
1. Receive input on nominations for Vice President and any other vacant officer positions in 2004-2005
2. Meet and decide on candidates to be invited to serve the position
3. Ask candidate if willing to be nominated
4. Submit the nominated names by May 1 to be voted on at the May 26 meeting.

Concessions Committee – Chair Gene Montgomery (gmontgomery53@earthlink.net), Gina Geist, Bob Daniel, Mitch Wilson, Jim Langenderfer, Geno Persichetti, and Dick Schultz.
1. Consider developing a simple formula for 2004-2005 concessions revenue share for sport clubs (such as 20% of net from each event worked) and provide a recommendation by May 15th to be voted on May 26.
2. Provide Patti Williams with a budget figure for concessions 2004-2005 by May 15th including Panthers revenues and, if appropriate revenue for sport clubs.
3. Provide Patti Williams with a budget figure for equipment & other improvements (such as the list provided by Bob Cruse for indoor concessions) for concessions by May 15th.
4. Review the concessions policy on staffing approved on 6.25.03 and make suggestions for changes including considering staffing changes to the tournaments and playoff games and recommend by June 15.
5. Consider incorporating concession staffing role into the vice president’s position and make sure there is a smooth transition in 2004-5.
6. Purchase professional signs for concessions for the stadium and in door.
7. Make sure there is a form completed after each event documenting the cash received.
8. Consider any recommendations for improvements by the Concession Manager and others that submit items.
9. Provide by June 15th a recommendation on sport club revenue share of 2003-2004 concessions income based on the 6.25.03 concessions policy adopted. Recommendation will be voted on at the 6.23.04 meeting.

Fundraising Committee – Chair Dennis Schone (bonedr@copper.net)
Vince Krivda, Bob McFadyen, Joel Melin, Carla Fultz and Jim Langenderfer

1. As was approved on 10.15.03, establish a Joint Fundraising Committee with the Tigers Athletic Booster to submit a Sport Club Fundraising Plan to Panthers Athletic Boosters by May 1, 2004 listing joint major fundraising events, financial goals for each event, an estimate for each sport club of revenue generated from the event and assistance marketing the event and to develop a PABC Fundraising Policy. Both the Sport Club Fundraising Plan and PABC Fundraising Policy will be voted upon at the Annual Panthers Boosters Meeting on May 26, 2004.
2. Develop in the PABC Fundraising Policy due dates for each sport clubs’ budget and financial close out packages and consider in the policy language preventing sport clubs from soliciting door-to-door in the other boosters’ neighborhoods.

Programs Committee– Chair Hope Boren (mblue40@aol.com)
1. Submit to Patti Williams by May 15th a budget figure for programs net income for 2004-2005.
2. Keep boosters up to date on printers bids and consider spring program in 2005.

Membership Committee – Chair Mark Uher (muher@aol.com), Vince Krivda, Mark Aprile working together with Bill Hindershied, Kay Dunson and Pete Laihr.
1. Develop jointly with Tigers a membership fee structure and recommend it on May 1 to be voted on May 19th and May 26th.
2. Submit to Patti Williams by May 15th a budget figure for membership income and expenses for 2004-2005.

Budget Committee – Chair Patti Williams (patwill3@aol.com) Mark Uher and Mark Aprile.
1. Put together the 2004-2005 budget including revenue estimates from the committees as well as income from scoreboards and submit to the entire board by May 22 to be voted on at the May 26th Meeting.

2003-2004 Booster Club Membership Levels

$250 CHAMPIONSHIP CLUB MAJOR DONOR (or business)
2003-04 School Year Benefits:
2 complimentary athletic passes for every home athletic event for one year
2 reserved seats at all home football games
2 reserved parking passes at all home football games
2 tickets to the nation’s best girls’ basketball tournament hosted in Pickerington
2 Complimentary Fall & 2 Winter Sports Programs
Logo Decal
No lines for THE BEST TICKETS reservations for playoffs & tournament games
Pullover
3 foot x 2 foot House Flag
One-Foot Car Flag
Stadium Cushion.
(For business donators, instead of apparel you’ll receive a handsome plaque for wall display.)

$150 WINNERS CLUB PURPLE/BLACK/SILVER CONTRIBUTOR
2003-2004 School Year Benefits:
2 free athletic passes for every home athletic event for one year
2 reserved parking pass at all home football games
No lines for THE BEST TICKETS reservations for playoffs & tournament games
2 Complimentary Fall & 2 Winter Sports Programs
Logo Decal
One-Foot Car Flag
Black Flex Fitted Hat
Panthers Stadium Cushion

$75 CONFERENCE CLUB SUPPORTER
2003-2004 School Year Benefits:
1 complimentary athletic pass for every home athletic event for one year
1 Complimentary Fall & 1 Winter Sports Programs
Logo Decal
One-Foot Car Flag
Stadium Cushion

$35 BOOSTER CLUB FAN
2003-2004 School Year Benefits:
1 complimentary athletic pass for every home athletic event for one year
Logo Decal Stadium Cushion.

Proposed 2004-2005 Booster Membership Club Levels

$250 CHAMPIONSHIP CLUB MAJOR DONOR
2004-05 School Year Benefits:
2 complimentary athletic passes for every home athletic event for one year
2 reserved seats at all home football games
2 reserved parking passes and free parking at all home football games
2 tickets to the nation’s best girls’ basketball tournament hosted in Pickerington
2 complimentary Fall & 2 Winter sports programs
10 coupons for complimentary food & drinks at athletic boosters concessions
2 Logo Decal
6 tickets for any home Pickerington athletic event (except tournaments & playoffs good at PHSN, PHSC, Lakeview or Ridgeview)
No lines for THE BEST TICKETS reservations for playoffs & tournament games
$35 Gift certificate for free apparel at PT Spirit

$150 WINNERS CLUB PURPLE/BLACK/SILVER CONTRIBUTOR
2004-2005 School Year Benefits:
2 complimentary athletic passes for every home athletic event for one year
2 reserved seats at all home football games
2 complimentary Fall & 2 Winter sports programs
10 coupons for complimentary food & drinks at athletic boosters concessions
Logo Decal
4 tickets for any home home Pickerington athletic event (except tournaments & playoffs good at PHSN, PHSC, Lakeview or Ridgeview)
No lines for THE BEST TICKETS reservations for playoffs & tournament games
$25 Gift certificate for free apparel at PT Spirit

$75 CONFERENCE CLUB SUPPORTER
2004-2005 School Year Benefits:
10 tickets for 10 home athletic events
10 coupons for complimentary food & drinks at athletic boosters concessions
1 Complimentary Fall & 1 Winter Sports Program
Logo Decal
$10 gift certificate for free apparel at PT Spirit

$35 BOOSTER CLUB FAN
2004-2005 School Year Benefits:
5 coupons for complimentary food & drinks at athletic boosters concessions
1 Complimentary Fall & 1 Winter Sports Program Logo Decal

$300 Businesses Supporting Pickerington Athletes
2004-2005 School Year Benefits
· Plaque acknowledging the support of both Tigers and Panthers Athletic Boosters
· Special Acknowledgement in Fall and Winter Programs
· Special recognition and acknowledgement during the annual meetings of the boosters

Proposed 2004-2005 Membership Activity

June – Mailings & Publicity
E-Mail and Mail a flyer to Existing Members
Chamber of Commerce Advertisement for Business Donors
Letters to the Editor by Presidents
Secure Township Trustees (Mark Uher) and City Councils’ (Bill Hindershied) Resolution Proclaiming July Athletic Boosters Month in Area

July - Membership Drive
Organize sport clubs by neighborhoods to solicit door to door for membership
Tables at Krogers on Saturday morning selling memberships and tables at Violet Festival
Sport clubs get to 50% of all memberships from NEW MEMBERS that they secured during the month of July

August – Benefits and Meetings
Mailing of passes, tickets and coupons close to August 1, 2004 to new members
Meetings with parents of fall sport clubs

Athletic Department Support
Tickets for Good for Home Events Printed By July 31, 2004
Tickets for Pickerington Home Events Printed By July 31, 2004
Season Athletic Passes Available By July 31, 2004
Reserve seats diagrahm available by July 31, 2004